CARRUSLiNK

    Guide · Vehicle logistics system for workshops

    Vehicle logistics system for workshops: where is the car right now?

    In a busy workshop, cars move around all day: onto the lot, to the wash bay, to diagnostics, to lift 3, to detailing, to handover. In most workshops, the answer to 'where is that Audi?' depends on who you ask. A vehicle logistics system tracks each car's status and location in real time, so you can always answer the customer without walking around the workshop.

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    Kort svar (TL;DR)

    A workshop vehicle logistics system manages internal vehicle flow: check-in, diagnostics, waiting, in progress, wash, detailing, ready for handover. Each status is a stage with a timestamp, assigned technician, and parking space if applicable. Reception can see in 2 seconds where any vehicle is, how long it has been parked, and what the next step is. CARRUSLiNK provides the workflow with iPad status updates, key cabinet QR codes, and a live dashboard.

    What vehicle logistics looks like without a system

    • The customer calls: 'is the car ready?' Reception walks around the workshop
    • The detailing bay is full, but no one knows what the next step is
    • The car key is at lift 3, but the car is on lift 5
    • Technician is waiting for notice that a car is ready for him
    • The car sits completed for 4 hours because no one told reception it was ready
    • Detailing takes 2 days instead of 4 hours because no one knows who has it

    7-step playbook for workshop vehicle logistics

    1

    1. Define vehicle workflow stages

    Received, awaiting diagnosis, under diagnosis, awaiting parts, in progress, to wash, to preparation, ready for handover. Each stage has an owner and a target duration.

    2

    2. Status per vehicle with timestamp

    Every time a vehicle changes status, the time and employee are logged. Front desk can see where any vehicle is in 2 seconds.

    3

    3. iPad stations in the workshop

    Technicians tap the vehicle on an iPad at each status change. Takes 3 seconds, no paperwork or phone calls.

    4

    4. QR code on key cabinet and vehicle

    Scan the QR code with your phone to see vehicle status, customer details, and the next step. No more searching for keys or asking colleagues.

    5

    5. Parkeringsplads-tracking

    Each vehicle is assigned a spot code (P-12, wash-3, prep-2). The key is tagged with the same code. No more 'where did we park that BMW?'.

    6

    6. Automatic notification to front desk when ready

    When the vehicle is tapped as 'ready for handover', the front desk receives a popup and the customer gets an SMS. No vehicle sits unnoticed for 4 hours.

    7

    7. Flaskehals-rapport

    How long do vehicles sit at each stage on average? Where is the bottleneck? Data to schedule staffing and improve flow.

    What a vehicle logistics system delivers to the workshop

    Hvor er bilen?

    2 seconds on iPad or PC, no walking around the workshop floor.

    Bil-flow i realtid

    Front desk, technicians, and management see the exact same status.

    Auto-overgange

    Status changes automatically trigger the next employee.

    Parkeringsplads-tracking

    Each vehicle has a spot code; the key is tagged identically.

    No completed vehicles forgotten

    Front desk is notified when the vehicle is ready for handover.

    Flaskehals-rapport

    Time per stage reveals where you lose hours each week.

    In each technician's head vs. a vehicle logistics system

    AreaUden systemBil logistik (CARRUSLiNK)
    Hvor er bilen?Runde i hallen2 seconds on iPad
    ParkeringspladsMavefornemmelseSpot code on vehicle and key
    Status-opdateringTelefonopkaldTap on iPad
    Besked om klarManuel, glemmesAuto-notification to front desk and customer
    Preparation time1-2 dage4-8 timer
    Flaskehals-indsigtIngenTime per stage tracked
    Customer inquiries about status5 min per call30 sek

    Frequently asked questions about vehicle logistics systems

    Stop searching for cars

    30-min demo. We show the vehicle flow, iPad status, and QR key cabinet configured for your workshop setup.