CARRUSLiNK

    Guide · Fleet management for car dealers

    Fleet management for car dealers and workshops: one view of every car in service

    Demo cars, loaners, rental vehicles, sales rep cars, and vehicles awaiting prep or headed for inspection. Most dealerships have no idea where their own vehicles are, who has them, or what they cost per month. Fleet management brings your entire vehicle inventory into a single live dashboard with status, location, costs, and next action.

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    Kort svar (TL;DR)

    Fleet management for a car dealership covers every vehicle you own or manage: demos, courtesy cars, rentals, sales rep cars, and workshop fleets. A fleet management system for the workshop and dealership must handle live status per vehicle, location, mileage, next service, insurance, who has the vehicle, and how many days it has been idle. CARRUSLiNK brings it all together with links to the customer card and the workshop order.

    What an unmanaged fleet looks like

    • No one knows where the demo car is — sales rep searches for 20 minutes
    • Loaner cars sit idle for weeks without anyone noticing
    • Insurance is being paid on vehicles you no longer own
    • The sales rep car is 8,000 km overdue for service
    • The demo car is booked by two sales reps for the same day
    • No one knows what your fleet costs per month

    7-step playbook for fleet management

    1

    1. Add all vehicles you manage

    Demo, courtesy car, rental, sales rep car, and workshop fleet in the same system. License plate, model, mileage, insurance, lease agreement, responsible employee.

    2

    2. Live status per vehicle

    Available, on loan, at the wash, in service, with sales rep, at inspection, in repair. Status updates automatically when a handover or workshop order is created.

    3

    3. Reservation and calendar

    Sales reps and reception can reserve demo or courtesy cars in advance. The system prevents double-booking and suggests the nearest alternative.

    4

    4. Automatic service monitoring

    Every car has an upcoming service date and mileage limit. 30 days before due date, the car appears on the fleet dashboard with a 'book service' button.

    5

    5. Insurance and leasing tracked

    Insurance expiry and lease end dates are shown 60 days in advance. No vehicles you keep paying insurance on after they are sold.

    6

    6. Kapacitetsudnyttelse

    Percentage of time each vehicle is on loan or in use. Does it pay to have 5 courtesy cars, or should we increase to 7? Hard data, not gut feeling.

    7

    7. Total cost of ownership per vehicle

    Leasing, insurance, service, fuel, damages. Per vehicle and per fleet. Replacement decisions based on actual figures.

    What fleet management gives a dealership

    Live overview of all vehicles

    Demo, courtesy car, rental, sales rep car, and workshop fleet in one dashboard.

    Hvem har bilen?

    Every handover is logged. No more 'where are the keys to the Passat?'.

    Linked to customer profile and workshop order

    The courtesy car reservation follows the workshop booking. Zero double administration.

    Reservation uden konflikt

    Sales reps and reception share the same calendar. Two people cannot book the same demo car.

    Insurance and service monitoring

    No vehicles exceed service intervals. No insurance paid on sold cars.

    Costs and capacity utilization

    Per vehicle and per fleet. Decisions based on data, not guesswork.

    Spreadsheet vs fleet management system

    AreaExcel + key cabinetFleet management (CARRUSLiNK)
    Status pr. bilI receptionens hovedLive dashboard
    ReservationSkriver i kalenderLinked to workshop order and customer profile
    Service monitoringManual reminderAuto 30 days before due date
    Forsikrings-trackingIngenAuto 60 days before expiry
    KapacitetsudnyttelseUkendt% per vehicle per month
    Cost pr. bilNot calculatedLeasing + insurance + service combined
    DobbeltbookingOccurs every monthPrevented by the system

    Frequently asked questions about fleet management

    Get an overview of all your vehicles

    30-minute demo. We show the fleet dashboard, booking calendar, and cost report using your own vehicles.